October 15, 2015
How To Fax Broadcast
Setting up a fax broadcast is easy but there are a few steps to follow in order to get the best results.
There are 3 things you need to send a fax broadcast.
In the past, Microsoft Word was predominantly used. Now, there are several free options like Open Office Writer (http://www.openoffice.org), Libre Office (http://www.libreoffice.org) and Google Docs (https://www.google.com/docs/about/).
Also, it can be helpful to start with a fax template versus starting with a blank page.
The font used is very important as well. One of the cleanest and easiest to read fonts is Arial. Our seems to be received by fax machines the best.
The Fax List
Your fax list should be up to date and ideally include additional data fields other than the fax number so you can increase the response rates with field merging.
The format of each fax number does not matter. So parentheses, spaces and dashes will be removed.
What is required is a valid fax number in terms of the number of digits to make it a valid fax number.
The Fax Broadcast Date and Time
Now that your fax and fax list are in order, the next step is to decide when you want to send your broadcast fax.
Some people like to send the faxes out over night while others send the faxes our first thing in the morning.
Whenever you decide to send your fax broadcast, just make sure you and your team is ready to receive the call responses.